Showing posts with label Communications. Show all posts
Showing posts with label Communications. Show all posts

Dr. Jekyll and Mr/Ms Hide




 WIKIPEDIA ::.....
Strange Case of Dr Jekyll and Mr Hyde is a novella by the Scottish author Robert Louis Stevenson first published in 1886. The work is commonly known today as The Strange Case of Dr. Jekyll and Mr. HydeDr. Jekyll and Mr. Hyde, or simply Jekyll & Hyde.[1] It is about a London lawyer named Gabriel John Utterson who investigates strange occurrences between his old friend, Dr. Henry Jekyll,[2][3] and the evil Edward Hyde. The novella's impact is such that it has become a part of the language, with the very phrase "Jekyll and Hyde" coming to mean a person who is vastly different in moral character from one situation to the next.[4][5]

A strange world straight from a  1886 novella

Many organizations host split characters disguised behind title and empowerment .  On the one hand, you can have a manager or leader who presents themselves well for executives, leadership or bosses (Dr. Jekyll) while being quite the nightmare when they are dealing with employees (Mr or Ms Hide). 

That's where the play on words for this title comes from.  There are people in organizations who are genuine, friendly and personable in front of their leadership and bosses, then quite the nightmare for the employees they supervise.  They "hide" their meanness and vindictive behavior.  

When an employee goes off the rails, Dr. Jekyll readily labels the employee as a "troublemaker".  The company takes the trusted Mr. Hide's word.

As always, my writing reflects various topics on business and leadership, without revealing the source, as a means of communicating real problems that exist in companies.

Whistle blower or trouble maker?
Most organizations have protected themselves from publicity or public scrutiny by activating measures that are designed to allow employees the freedom to express concern without fear of ramifications.  What happens when their manager, Mr. Hide, labels them as a trouble maker? Is that label open for examination or accepted as truth?

Some organizations set out policies and processes to allow employees to express concerns about their managers under various feedback forums and surveys.  It is not surprising that it is a fear injected process or a tattle tale curriculum.  

It seems to always work out in the movies that Mr. Hide is easily identified by the audience without much effort.  Hollywood likes to show how whistle blowers are often discriminated against or labelled negatively in order to protect Mr. Hide's mistakes and not held accountable to making slanderous career-limiting identifiable labels.  

So is a whistle blower really a trouble maker?
How about an employee who follows the companies process only to fall victim of being labeled a trouble maker.

What happens, and it does, when a whistle blowing culture evolves into tattle tales that are lodged as a complaint to disguise a bullying environment or clique that discriminates against their colleagues, who was hired and held up to scrutiny in the same fashion.  

Only in Hollywood is the offensive tattle tale  exposed as a means to discredit someone else as a means to avoid being discovered to have the wrong behavior.   If someone is doing something that is wrong ethically, why is it that their best defense is to go on the offensive?  




Whistle blow or tattle tale?
A whistle blow is not held in the same characterization as a tattle tale.  Yet, the most sophisticated, well-intentioned organizations can fall into this trap.  They have a hard time distinguishing between the two:  whistle blow or tattle tale.

How accountable are organizations in finding managers or leaders who are quick to judge or label employees?  Where does the benefit of the doubt come into the equation?  Who finds fault with guilt until proven innocent allowed?

Often, whistle blowers become us versus them.  The more controversial the claim, the more likely a whistle blower is labelled as a trouble maker.  Even Hollywood loves such a plot:  the underdog versus Goliath.  

Why even bother expressing concerns of unprofessional conduct of a manager when one knows that they will only be labelled as a trouble maker, easily expendable?

Why not examine the differences between a tattle tale and a whistle blow?  If it is easy for Hollywood and Televisionland to identify the culprit in the story as someone who accuses someone else of doing something wrong in order to protect themselves from being found out, why can't companies?

Seems like an easy plot, easily identified with, but rarely considered in the real world.

I get that a complaint lodged has to be examined and considered without bias.   So why do companies allow the manager who is not trained in mediation to be the one to taint an employee's reputation or damage their record?

If a manager knows that an employee has a reasonable concern, why would they go on the offensive instead?  We understand that drama in the workplace is disruptive and toxic.  Yet so is bias from managers.

We must consider that the drama that unfolds can be more likely because someone is protecting their own reputation and in so doing, tries to destroy the reputation of another.

The situation at hand was where an employee considered a workplace romance distracting and toxic to their work environment.  As proof, they decided to take a picture of the cozy duo to bring forward to discuss with the manager.

What exploded was the offenders not only discriminating against the observer, rallying together and calling the battle cry with others to  lodge a formal complaint against an individual.  That individual could have just denied taking a picture because nobody had seen a picture, just the act of taking a picture.  Why wouldn't drawing in a crowd to the incident, harming someone's reputation, placing them as the subject of gossip be considered just as harmful to a positive work environment?

Meanwhile, the offenders are allowed to go into Tattle Tale mode::.... if one reports an incident and makes it sound very disruptive, it is easy for the company to label who the trouble maker is.  Right?  Well, unfortunately, in real instances, the trouble maker should be considered as the parties who lodged the complaint to remove their own unprofessional conduct and transplant it onto someone else.

Wag the dog
Is a descriptive used in themes whereby in order to avoid a controversy, the person(s) at the center of a potential controversy creates drama or an explosive claim or action in order to avoid fielding anything negative or drawing attention to their own poor behavior.

Companies fall into this trap for many reasons.  One could hypothesize or guess that at its core would be legal disasters or damaging reputation being paramount.  In the two instances I am familiar with, confidential sources private, the person or persons lodging the complaint were immediately defended and protected.  The subject of the complaint was not.  Companies don't always have a means to protect the subject of a complaint.  They may not even defend the subject or examine whether the complaint was a proactive defensive offensive move.

It isn't surprising when the person in this situation decides they have nothing more to lose, because they have already been labeled and motions are made to make it uncomfortable for the employee, pushing them to leave the company.  Case dismissed.  Problem solved?

Hardly.  Companies can be their own worst enemy.  They allow skewed perceptions by untrained managers to mediate, defending them-selves and the tattle tale, allowing anyone to be labeled a trouble maker.  Behind closed doors.  Conversed openly with other managers, a nail in the coffin on employable opportunities within the company that would otherwise allow an employee who could prove greater value if they were to move elsewhere within the organization to flourish and contribute more.  Never mind if it were to be leaked while an outside job search is considered.

The employee told me that a central manager displayed a white board outside their work area "are you comfortable with being uncomfortable?"  That seems to communicate the strategy of making life so unbearable for perceived trouble makers that they have little choice but to look for employment elsewhere.  The company loses.  They have gone through the expense to hire, train and coach such employee, increasing in cost when they've been there for a couple of years.  That is a drain on finances and strains resources by stretching other employees to make up for the gap.  It also may take a while to fill in the position, along with expense to bring the next person up to the same level of knowledge and training as the employee that was forced to be so uncomfortable they decided to leave.

In the scenario that was confided to me, the manager's boss, must have seen that whiteboard that displayed those words.  I am writing this blog because I have faith in most leadership.  Such a display of tactical efforts to rid the company by the manager's labeled undesirables or trouble makers would shock others as much as it did me.   It makes it easy to see the tactical culture where one is squeezed to leave, because it is right there out front and centrally displayed and communicated.  Being an optimist by nature, I would think that leadership would be shocked but such display and discipline to the manager's scribe instigated, demanding it be removed.  Unfortunately, if other leaders have been in the area and not done anything about it, it could suggest they endorse the strategy.

While unemployment is higher than average, it shouldn't mean that employers allow managers to take a vice grip style on managing employees.  Ready to scoop up anyone they decide is harder to manage than most, and tactically allowed to pressure employees to leave.  Not easily identified.  Except in this instance by its exact words, the displayed quote on a whiteboard can indicate that it is a philosophy shared not only by the manager, but by the manager's leadership.  Including the boss and the boss' boss, if circulating among staff is a company directive.  

Then again, any employee could observe such an aggressive stance on managing employees out the door.  If they were to take a picture of toxic, discriminatory behavior, they can fall prey to being labeled undesirable, a formal complaint initiated.  That person's career within that company doomed.

What bothered my confidential subject the most was that they were considered guilty long before any investigation was launched.  If they had asked anyone's advice beforehand, they would have been told "deny, deny, deny".  So why not lie in this instance?  Just say that they did not take any such picture for evidence of the cliquey, toxic workplace.

Instead, the employee didn't lie.  They were honest and apologetic, agreeing that their approach was not necessarily the right approach.  However, they did say that they did reach out to the offenders, with proof shown to the investigators, that they did try to resolve the offensive behavior privately between the employees.  Instead, the tattle tale culture prevailed and allowed the victim to become the defendant.  Sound wrong?  

It sounds to me that good intentions can become misaligned when people are caught doing something wrong and then are allowed to disrupt the work environment by making claims that move the spotlight from themselves to another party.  The assumption of guilt can be misplaced when a complaint is launched.  How many companies actually examine whether the complainant(s) are more disruptive and toxic than the party to which they are trying to shift the blame to?

That is what it appears to me anyhow.  What do you think?  Worth considering by companies who have created a tattle tale culture under the guise of allowing coachable feedback to be the norm.

I guess that is usually when the media or Hollywood intervene.  It becomes great plots where the underdog goes up against the great Goliath, the company.   The truth eventually prevails and the underdog becomes triumphant when their reputation is restored and the wrongdoers are identified as the party(s) who launched the complaint in order to disguise their own misbehavior.  

If cheating on spouses among employees, whether real or imagined, is an area companies don't want to pursue, that is fine.  It is not my place to decide.  I just write about it.  However, creating a work atmosphere that allows such antics, a company is allowing toxic behavior to continue that can offend and impact other employees' values, beliefs and trust that the company will protect them against eroding cultural acceptance.

I'm optimistic enough that many leaders of company's would react the same way I did: of the opinion that some managers don't promote employee well being.

Or, taking a chapter from the parenting I had: a  tattle tale is often disciplined more than shifting to the person they are trying to blame.  Then again, parents know and recognize such a tactic.




Some cultural environments are not always in sync with promoting employee well being, even if their public-facing literature says so because it can be undermined by their managers' habits. 

Another example: allowing managers to reach out to communicate by email,  text or phone calls when employees are on official vacation.  That probably isn't a culture of well being underscored.  Instead alarm bells on such practice would be a good start for companies to consider.  Are they allowed to call a reported sick employee and justified by the belief that the employee may be dishonest?  One would think the screening process would be strong enough to identify potential recruits who fake illness to avoid going into work.  It demonstrates mistrust by a manager who is suppose to be an advocate and supporter of the employees that report to them.

My blog and writing is separate from any personal employment and past employers experiences, unless noted.  It is my personal opinion and avoids incriminating any specific corporate philosophy or employer,  past employer or company.  I write to create conversations that potentially change how leadership and business act.  I have not, up to this point, received any monetary endorsement, reward or income from writing this blog.  I honor the privacy of the individual(s) who trust me enough to share their stories and will protect their identity to avoid disciplinary actions taken against them and their reputation.
















Powerful points on PowerPoint



I had captured the above image of Bugs Bunny a few weeks ago.  I can't remember how I came across it, but I did capture and save it to my PC.  I think I was considering using it for a powerpoint presentation I was creating as a proposal of sorts and was going to use it for the final slide.  As in "that's all folks".  

I didn't use it because the slide deck I created used the same image consistently throughout.  That's my style, a clean look with powerful images that convey what I think the .ppt conveys.

In this case, the audience was launching a social media presence for its corporate identity:  they were in operation, they had subscribers to their service, with zero social media presence.  I related it to climbing a mountain to reach the top, the goal defined as reaching out to vast audience in a crowded industry -- not unlike climbing a daunting mountain.

I ended up using the slide for social sharing, now wishing I had made the     right corner type smaller and more underwhelming 

If you read and observe the best presentations on SLIDE SHARE (a wonderful extension of Linked In) the common thread is that strong graphics and minimal words seem to be the most identifiable and powerful.

I wrote a few years back about presentations.  If you are in sales in any form:  selling a product or service or selling your company, you use .ppt to create a dialogue with an audience of one or many.  It is like a memorable guide to what topic you are covering.

I've had Eugene Cheng on my side gadget under recommended reading for a few years.  He really is talented in creating powerpoint.  Check out his website and see if you agree:

  www.slidecomet.com | www.itseugene.me

www.slidecomet.com | www.itseugene.me

It looks like Eugene rebranding and extended his reach under a new umbrella @High_Spark ... as is always the case, when I discover a talented individual, I like to keep them in my folder of idea enhancers, people who resemble the #bestofeverything there is to offer as talent, creativity, knowledge, exceptional learning.

I did initially upload the .ppt to SLIDESHARE and I have to say that the reaction and reception is a disappointment.  That isn't too surprising since I have used SlideShare as a resource and source for feeding my knowledge junkie habit.  



It takes confidence to consider that others may be interested in what you have created.  It can also trample it if the reaction is minimal or slight.  Then again, creating .ppt presentations hasn't been an area I would consider myself defined as worth sharing.

That is where the challenge comes in.  I force myself to be honest and then challenge myself to become better.

Why? Because if you are a CEO or sales professional, presenting .ppt is something you should become strong at.  

Most CEOs have a marketing department or communications professional to create their .ppt for them.   All they have to do is create and rehearse the notes to avoid reading off of them or reading from notes.



That takes practice.  The flow between slides and narration is a lot harder than it looks.  I've played with various tools to become stronger.  It was critical to get better after doing a presentation to a leadership evaluation for a senior project management role within my organizations.  As a self-critique, that is realistic and forms my own evaluation on how I could have been better (see if any of this strikes a cord with you):

  • The time for the presentation, including Q&A (questions and answers) was scheduled for an hour.
  • The amount of slides was too many to cover the Q&A period.
  • After the dismal, unprofessional set up of the room for the video conference, I was scattered but not shattered.
  • I read more off the slides than narrated them.  That was a disaster.  I could have just emailed the .ppt and been done with it.
  • Reading from notes or directly from the slides makes the narration stilted and boring.
  • While reading off of slides or notes, you are not engaging with your audience.  
  • When your eyes are on the slides, reading from them or the notes, your eyes are on the slides, not with your audience.
  • When you are not looking, scanning your audience, you are not feeling out their interest.  Are they smiling or looking bored or planning their grocery list for dinner that evening?
  • When your intent is to impress, you can do yourself an injustice on what you are capable of doing.
I was lucky.  The leader did give me feedback.  It was direct and a little brutal:  telling me that in that position, I would have minimum 10 minutes to report to an executive.  My presentation was way way wayyyyyyyy too long.  

The second .ppt I did, was not asked for.  Not directly.  I was asked to present how I, personally, would launch a digital marketing program for this corporation that had no presence.  Fortunately, I had been reached out to by the Founder of the organization.  Unfortunately, it was a group decision.  Instead of being asked to present to the founder and his partner, I was invited to meet with two key players on the team who's input would be deciding votes on my being hired.

My takeaway?  Well, the two audience members had a list of questions they wanted answered.  However, I had my own agenda because I had spent the time preparing the powerpoint that would answer a lot of the questions.  I could tell by the age of the lady in my audience, by her attire and attitude, that she was a driver and really couldn't care less about the intricacies of social media or me.  She had a multi-page questionnaire that she wanted to follow.  Her own agenda.  

I didn't inquire about the room setting for the meeting, nor about the technology available.  Maybe I wanted it to be a nice present surprise that I was so professional and prepared.  

I had saved my presentation on not one but two flash drives, along with emailing it to the meeting scheduler.  However, the room wasn't set up and at least 10 minutes was wasted getting it up and running.  10 valuable minutes that could have been spent on building rapport with a stilted audience.  

I had learned from my previous presentation that I needed to shorten my presentation, avoid reading the slides, and rehearsed enough so that the narration was smoother once I got started.  Yet, the fumbling over getting technology going and the resistance from the one audience member that she just wanted her questions answered.  The second team member was the organizer who let the other person dive in and drive the meeting.



My first horrific executive presentation was about 15 years ago.  I remember it as if it were yesterday.  My boss and I were invited to present to an executive as to why our company should consider our proposal to be awarded the vendor of choice.  

My boss and I had rehearsed:  in so that we knew who was going to do the speaking and who was going to do the clicking of the powerpoint.

I was unprepared for the executive's response:  after barely 10 minutes he jumped in with direct, pertinent questions, that made me stumble and falter.  Needless to say, we weren't awarded the contract.  In all fairness, it wasn't only because our .ppt had failed to impress them, it had a lot to do with the incumbent being the favorite.

My husband and I review some of his own presentations with his own executive team.  He is tasked with saving money for the company in the oil-shorn city of Calgary where falling oil prices are taking thousands of jobs and companies are in survival mode.  

I listen and pay attention.  That's because my husband is an ops guy who doesn't have a lot of time to waste on meetings and being wined and dined to buy from his suppliers and vendors.  He works with a talented young fellow who is a pro at Excel and .ppt.  He often says over and over:  


Just give them the facts and have the backup to support it.
He seemed to be bang on, stating that the executives just wanted the bare bones numbers, without the fluff.  The executives had specific questions on how the numbers were determined (aka back up).

I want to get better at this.  Some would say that I'm not nearly as bad as I tear myself up over.   I would say that there are some critical nuances you have to keep in mind when preparing and presenting. 
 
> Don't spend more time on creating your powerpoint than preparing the facts.

> Know the facts: details, how the numbers were arrived at, where the source came from.

> Back up your numbers by knowing them intimately, have them on the top of your head 

> Substance over style: it isn't so much about the pretty .ppt as a direct hit on message

> Be succinct in your narration.  (I have a weakness for being too wordy which is a disadvantage that needs to be excelled at).  Don't read the slides or off of your notes

> Know your numbers: spend more time on how you are going to explain your numbers in your preparation.

> Planning should equal preparation: ask the meeting organizer if the room will be set up to allow for a powerpoint presentation.

> Technology can defeat preparation and planning, thus a backup plan is critical (i.e. printed copies of the presentations)

> Establish the agenda:  are they expecting you to have a powerpoint to present or do they have a sheet of paper with questions they want to scribble on?

> Keep time on your side:  confirming the meeting time is typical for professionals.  Sticking to the allotted time is critical to a favorable impression.

> General rule of thumb:  Divide your Agenda by 0 or 20 minute segments if your meeting is 1 hour.

> Understand expectations:  What decision will result by this presentation?  

                   * Award/awarded contract
              * Sell service or product
              * Be hired (contract or employee)
              * Performance review
              * Report on business
              * A proposal for funding, endorsement, sale
              * Brainstorming ideas

> Read your audience:  Maintain consistent eye contact, watch body language.  Active gestures like shuffling papers is a sign that they're getting impatient, looking at a watch demonstrates a concern over schedule, exchanged looks from audience (rolling eyes, aka here we go again).

> Define the rules:  for instance that you will be presenting a .ppt that should take no more than 10 minutes, with the remaining time on answering questions

> Who's in charge?  in most, if not all cases, your audience is in charge.  Define within the audience who is a decision maker or supporter or recommender.

> Next steps?  Should always be asked at the end:  it will tell you the decision making process and by whom the decision will be made.

> Married to the agenda:   You can't assume your own agenda.

> Cultural missteps:  Sometimes having a .ppt will communicate your superior communications skills, your imaginative powerpoint slide creations, or comfort using technology.  It isn't always welcome.

> Cultural acceptance:  A lot of major organizations use .ppt as a form of conducting meetings.  Others not so much. 



> Rehearse, rehearse, rehearsal:  Knowing your presentation inside out and backwards is the best way on a path to guarantee success.    There are a lot of ways to practice and test yourself:

* Videotape yourself presenting
* Present to your bathroom mirror
* Practice by presenting to a colleague 

In hindsight, I goofed around a lot doing my research.  I tend to struggle between having a solid understanding of the company I'm presenting to and its industry and competitors.  That is not such a bad thing.  Yet, my takeaway is I can be too committed to my presentation than meeting the expectations:  winning the sale, being hired, being considered as a vendor, selling your company, and so on and so forth.

The biggest takeaway I have learned from observing and learning from talented presenters within companies I've worked for or outside influence:

IMAGE SOURCE:   http://www.123rf.com/stock-photo/what_is_your_plan.html

have an AGENDA
>  what are you going to talk about? i.e. topics

how are you going present? i.e. present first and allow for Q&A at the end, or more informally 
questions accepted by interruptions throughout?

by having an AGENDA, you are asking your audience if anything is missing or if there is anything else they would like to add to the AGENDA?

> confirm the time for the presentation because someone could have been late and your allotted time may have shrunk by 15 minutes because someone was late or technology was disruptive or someone was supposed to log on as a teleconference

There are a lot of other things you can determine before you go to all the trouble and effort that you put into the actual data, creating the powerpoint, and practicing its presentation:

> who is going to be in your audience?
> what is the role (or roles) of your audience?
> what is going to happen after the presentation? (i.e. next steps)
> is what you are presenting second nature, instinctive and something you are comfortable with?  (if not, add more practice time)
> what sort of industry are your points about?  You can showcase your research or authority if you hover around this area.
> what position will the audience take?  being informed? judgemental? receptive? analytical? 
> feedback if time allows may give you a gauge on how you did

Murphy's Law

Applies every and all times you plan, rehearse, confirm, define, prepare:  the one thing you didn't expect or account for happens.

You can always surf through You Tube, Ted Talks (which I've been meaning to check out for a while) to see which style matches your own.  Don't try to be anyone else.  Be yourself.  Allow the viewer to gain a strong sense of who you are and who they can expect for months or years after being part of your audience.

"You can't always win the sale or get the job, yet you can always influence leaving a lasting, positive impression."
~ Jeannette Marshall

Powerpoint Resources:

SOURCE:  Powerpoint Templates ~ Slide Geeks.com 


SOURCE:  Pinterest 

SOURCE:  Pinterest PRESENTations BOARD




Expression expressiveness

Honesty always aligns with humility.


Can you relate to  laying down in darkness and

thoughts leaping out and taking over slumber. 

Are you catapulted to a reaction or a leap of 

faith?  



Are you catapulted to a reaction that takes you 

to an acknowledgment of thought?



Do you tumble towards a consciousness that invades

any   promise of sleep. 



Sigh. To be so void of feeling or consciousness,


 to fall into obliviousness, unconscious relief from the

 day's troubles, trials or triumphs. 






To just succumb to peacefulness, drift off to 

sleep. 

What a relief. 

We all want to be human. 

To exude restlessness. 

To express ourselves. 

Be at peace. 

Be normal. 

Be one to whom others can relate.



That is very cool.